Conference Registration System Training Videos for Regional Advisors

The following videos will assist the regional advisors with navigating through and managing the Conference Registration System (CRS) website. This site is used to manage student schedules, print sign-in sheets and reports, enter scores/results for events, and more.

The videos are listed in order of recommended training/review. The length of each video is provided for reference and planning purposes.

If an item on this list is not setup as a hyperlink, the video is not available at the present time. Please continue to check for ongoing updates throughout the entire conference planning season. Videos may be posted before any upcoming regional advisor training meetings.

Regional Advisor Checklist for Conference Registration System (PDF)

New 2025-2026 Conference Registration Mapping (PDF)

Click here to download the Conference Registration System Chapter Advisor Manual 2025-2026 (PDF)

*Step numbers indicated next to any titles match the step number in the RLC Advisor Checklist for Conference Registration System (PDF) available above.

1. How to Login to the Web Portal to Access the Conference Registration System Website (2:15)
    
2. Overview of Main Settings and CRS Preferences (7:50)
    
3. Overview of Registration Participant Types and Site Administration Users (5:32)
    
4. How to Update Chapters/Sync with the Membership Registration System (4:43)
   This feature is also used if a chapter advisor changes their password in the Membership Registration System website and they cannot log in to the Conference Registration System website.
    
5. How to Update the Event Dates using the Mass Update Feature (5:01)  (Step 1)
    
6. How to Add or Edit Event Room Names/Room Numbers (2:28)  (Step 2)
    
7. How to Manage Participants and Change a Student's Event(s) (7:31)
    
8. How to Manage Chapters (view their participant list, send an invoice to an advisor, etc.) (10:32)
    
9. How to Setup an Event and Change Event Settings (14:19)  (Step 3)
   New Navigation: My Events > Competitive Events
    
10. How to Edit Event Schedules and Create Participant Schedules (19:18)  (Step 7)
    New Navigation: My Event Schedules > Event Schedules > Setup Event Schedules
    These additional videos must be viewed to fully understand some of the steps explained in the video entitled "How to Manage Participants and Change a Student's Event(s)."
    
    A. How to Import Event Schedules (11:49)
    New Navigation: My Data > Export Data > Events > Event Schedule Settings; then, My Event Schedules > Import Event Schedules from .CSV
    
    B. How to Resolve Schedule Conflicts (6:49)  (Step 8 - Part 1)
    New Navigation: My Event Schedules > Schedule Reports > Event Conflict Report and My Chapters > Participant Search
    Alternatively, you can review the event conflicts for one event at a time by using the following navigation: My Event Schedule > Event Schedules > Setup Event Schedule - Select an Event - Click on the Additional Actions dropdown > Check for Conflicts
    
    FEATURE VIDEO: CRS: Using Conflict Sections to Schedule Events over Two Time Periods (4:28)
    For timed (non-presentation) events that have Conflict Sections set up, watch this video to move students to an alternative time slot known as a Conflict Section.
    
    C. How to Setup One Set of Judges for Technical Scores and How to Create Multiple Technical & Presentation Sections for Preliminaries (7:31)  (Step 8 - Part 2)
    New Navigation: My Event Schedules > Event Schedules > Setup Event Schedules
    
    D. How to Assign Students to the Technical Section that Matches their Presentation Section (4:52)  (Step 8 - Part 3, if you have an event with more than one section due to offering both preliminary and finals rounds for that event)     
    New Navigation: My Event Schedules > Event Schedules > Setup Event Schedules
    
     
11. How to Change a Student's Schedule or Event Time OR Add Student to Event after Schedules have been Created (11:57)
    New Navigation: My Chapters > Participant Search and My Event Schedules > Event Schedules > Setup Event Schedules
     
12. How to Look up the Number of Competitors in Each Event (3:10)
    New Navigation: My Reports > Event > Event-Summary and My Reports > Event > Event Individual
     
13. How to Look up the Number of Competitors in Each Event from Each Chapter (4:21)  (Step 6)
    New Navigation: My Reports > Chapter > Registration by Chapter and My Reports > Event > Event Individual
     
14. How to Review the Special Accommodations Report/Data (3:38)  (Step 10)
    New Navigation: 1. My Reports > Chapter > Custom Questions and 2. My Report > Chapter > Special Needs and 3. My Reports > Chapter > Document Upload Status
     
15. How to Review any Registration Issues or Errors (2:31)  (Step 5)
    New Navigation: My Reports > Registration > Registration Problems
    Two additional reports to review for errors are the following:
    a. New Navigation: My Reports > Chapter > Participants w/o Event
    b. New Navigation: My Reports > Event > Event Check 
     
16. How to Update Payments Received & Manage Payment Information (7:02)  (Step 16)
    New Navigation: My Payments > Accept Payments and My Payments > View Payments
     
17. How to Check and Manage Students who Did NOT Submit the Required Presubmitted Materials (6:56)
    New Navigation: My Chapters > Participant Search  | Judge Pro navigation has not changed
    NOTE: This step requires action in both the Judge Pro website and Conference Registration System website 
     
18. How to Release Students' Schedules for Advisors to View (2:13)  (Step 9)
    New Navigation: My Setup > Preferences > Scheduling
     
19. How to Send Students to the AnswerWrite Website for Online Testing (3:07)  (Step 11)
    New Navigation: AnswerWrite > Send Students
     
20. How to Prepare and Print Sign-in Sheets (11:18)  (Step 13)
    New Navigation: My CMS > Reports > Sign-in Sheets and My Event Schedules > Schedule Reports > Section Schedule Report
     
21. How to Prepare and Print Ranking Sheets (8:01)  (Step 14)
    Used by advisors to record scores and by the scoring data entry person to enter scores into the Conference Management System
    New Navigation: My CMS > Online Conference Management > Reports > Rating Sheet
     

22. How to Prepare Name Badges (7:01) - 3"x4" Avery size 74459, 74536, 74540, or insert refill size 5392
    New Navigation: My CMS > Reports > Name Badges 
    
    Settings for name badges in the CRS are as follows:

    Top Margin:	1
    Left Margin:	.25
    Card Height:	3
    Card Width:	4
    Number of Cards Vertically (Number of Rows):	3
    Space Between Cards Vertically (Space Between Rows):	0
    Number of Cards Horizontally (Number of Columns):	2
    Space Between Cards Horizontally (Space Between Columns):	0

    The remainder of the settings are as shown on the image below. You may experiment with the various font sizes if you wish, but the font sizes shown here will probably work best. The Custom Text on the first line is the organization name in full: Business Professionals of America
     

23. How to Import Scores from AnswerWrite into the Conference Management System (15:29)
    New Navigation: AnswerWrite > Import Test Scores and My CMS > Online Conference Management
     
24. How to Identify Students who Advanced from Preliminaries to Finals (15:26)
    NOTE: It's important to note that this video starts off at a point when the judges' scores have already been submitted to the CMS from Judge Pro by clicking the appropriate Scoring Management buttons on the Judge Pro website.
    New Navigation: My CMS > Online Conference Management and My Event Schedule > Event Schedules > Setup Event Schedule - Select an Event - Click on the Additional Actions dropdown > Check for Conflicts | Judge Pro navigation has not changed
     
25. How to Rank Students with Scores with Objective and Application Portions in the Conference Management System (15:09)
    New Navigation: AnswerWrite > Import Test Scores and My CMS > Online Conference Management
     
26. How to Disqualify (DQ) Students Based on the 50% Rule for Michigan BPA (2:33)
    New Navigation: My CMS > Online Conference Management
     
27. How to Prepare an Awards Session PowerPoint Slideshow (5:14)
    NOTE: We may possibly have a theme design template that you can apply to the conference. If we are able to create the design template, it will be posted here for download.
    New Navigation: My CMS > Imports/Exports > Export Results to PPT
     
28. How to Apply Text Animation to the Awards Session PowerPoint (1:03)
     
29. How to Apply RLC Theme to the Awards Session PowerPoint (7:48)
     
30. How to Release Results for Chapter Advisors to See Online (2:07)
    New Navigation: My Setup > Preferences > CMS
     
31. How to Print a Results Report/Spreadsheet to Use for Notifying Alternates (5:16)
    New Navigation: My CMS > Imports/Exports > Export Qualifiers
     
32. Posted 11/15/2025: How to Insert Breaks for Judges in a Judged Event Schedule (5:16)
    New Navigation: My Event Schedules > Event Schedules > Setup Event Schedules - Select an Event - Click on the Additional Actions dropdown > View Participants Event Schedule
     
33. Posted 11/15/2025: How to Resolve Tight Times in Student and Event Schedules (10:31)
    This video also addresses students who are in two events that overlap and neither event is scheduled for multiple session time blocks
    New Navigation: My Chapters > (Search for Participant) - Click Schedule Button
    New Navigation: My CMS > Online Conference Management and My Event Schedule > Event Schedules > Setup Event Schedule - Select an Event - Click on the Additional Actions dropdown > Check for Conflicts
     
34. Posted 11/15/2025: How to Drop a Student from a Judged Event if they Did NOT Presubmit their Required Materials and Prevent Gaps in the Event Schedule (3:06) 
    New Navigation: My Event Schedules > Event Schedules > Setup Event Schedules - Select an Event - Click on the Additional Actions dropdown > View Participants Event Schedule

If you have suggestions for any video training recordings or corrections to any of the videos provided above, please notify the state director.

Related Article(s):
Judge Pro Training Videos for Regional Advisors

AnswerWrite Training Videos for Regional Advisors

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#crs
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#regionaladvisors
#regional advisors